Employment Opportunities

Position Posted On:
Houser Enterprises, Inc.
327 2nd Street, Suite 200
Coralville, IA  52241
Job Title:
Office Management and Marketing Intern
Job Type:
Hours Per Week:
Up to 29
Position Start Date:
Pay Rate:
How To Apply:
Contact Houser Enterprises, Inc. for more information regarding the position or email your cover letter, resume and professional references to be cons
Contact Name:
Miranda Ralph  
Job Description:
Houser Enterprises, Inc. is looking for a Summer Intern to assist with Office Management and Marketing roles. This internship will be in our Coralville, Iowa office and will start late Spring and go through the Summer of 2014. The Office Management and Marketing Intern needs to have strong leadership skills and the desire to work as a team member. Organizational, interpersonal, marketing, time-management, problem solving, and written/verbal skills are a must. This position is fast-paced! Accuracy while multi-tasking, meeting deadlines and maintaining exceptional attention to all tasks are essential traits to uphold. This position is responsible to help in all aspects of managing paperwork, providing excellent customer service via phone and email, executing internal and external notices, performing marketing practices, organizing projects in various departments, executing all aspects of the recruitment and hiring processes and adhering to all Company policies and Fair Housing laws. The Intern must have basic computer skills and be organized. Prior experience in Property Management, HR, Recruitment, Office Assistant / Management and / or Marketing is a plus. Contact Houser Enterprises, Inc. for more information regarding the position or email your cover letter, resume and professional references to be considered for the Office Management and Marketing Intern. Please specify your salary requirements and the weekly hours you are able to work. All information can be sent to Houser Enterprises, Inc. is an equal opportunity employer. Office Management and Marketing Intern Requirements & Duties include but aren’t limited to: • Interpersonal Skills - Maintains confidentiality; Keeps emotions under control. • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Demonstrates group presentation skills. • Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information. • Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed. • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity. • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. • Project Management - Communicates changes and progress; Completes projects on time and within budget. • Establishes and coordinates a communication system involving transaction and activities among all offices. • Ensure efficiency of staff through on-going training, instruction, counseling and leadership. • Administer action plans consistently, and on a timely basis with performance problems. Document hiring process, reviews, counseling and terminations appropriately and timely. • Provide support to staff to encourage team work and lead as an example in creating a harmonious environment. • Established/revises property management, personnel and Company forms, reports, and manuals including updates, changes, and additions. • Prepares and conducts meetings as necessary. • Coordinates staffing and office set-up of new communities according to Company guidelines. • Promote the Company’s products and services by working closely with department managers. • Support sales presentations by assembling quotations, proposals, videos, slide shows, demonstration and product capability booklets; compiling account and competitor analyses. • Prepare mailers and brochures by formatting content and graphics; arranging printing and internet packages. • Create and maintain online marketing items (ads, websites, social media, etc.) by checking, creating and updating information as needed. • Support Company departments with activities such as developing project timelines, ensuring projects remain on track, following up with appropriate personnel on action items and needed information. • Take notes and track action items along with office planning calendars. • Participate in project planning meetings, researching key issues, and contributing to brainstorming sessions. • Develop, implement and monitor systems and procedures necessary to the smooth operation of the marketing / communications / public relations function. • Keep informed of developments in the fields of marketing, communications and public relations, and use this information to help the Company operate with initiative and innovation. • Attendance is an imperative job function. • Attends and successfully completes Grace Hill and Property Solutions training as requested. Create and oversee training schedule for employees. • Requires ability to hold confidential information. • Attends Campus View, Campus Town and Houser Enterprises meetings as requested. • Learn and ensure compliance with all company, local, state and federal safety rules. • Ensure that unsafe conditions are corrected in a timely manner. • Direct staff to follow a “safety first” principle. • Conduct all business in accordance with Houser Enterprises policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other Federal and States laws. • Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or writing) to employees. • Serving as Houser Enterprises representative, liaison and public relations representative in all interactions. • Travel may be required. Must have reliable transportation to conduct site audits. • Performs other duties as assigned. • Strong administrative and computer skills • Strong time management skills and extreme attention to detail • Strategic and analytical thinking skills with an ability to solve problems and make decisions. Skill in optimizing data management to meet department and organizational reporting requirements • Leadership, coaching and teambuilding skills to strengthen and cultivate relationships • Proven success effecting change in a complex environment • Ability to prioritize ongoing and new projects, as well as conduct research and gather information • Ability to multi-task and work independently • Demonstrate ability to apply principles of logical thinking to define problems, collect pertinent data, establish facts, draw valid conclusions and initiate appropriate course of action. • Effectively convey ideas, images and goals to a diverse group of personalities. • Must possess a positive attitude and the ability to smile under all circumstances. • Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite including Word, Excel, and Outlook as well as community software applications. • Demonstrated skills, knowledge and experience in the design and execution of marketing, communications and public relations activities. • Strong creative, strategic, analytical, organizational and personal sales skills. • Participate in training in order to comply with new or existing laws. • Present self in a neat, clean and professional manner at all times throughout the workday and/or whenever present at the community. • Comply with expectations as demonstrated in the Employee Handbook. Preferred Qualifications: • Knowledge of multi-family / student property management, construction, development and / or real estate industries and / or HR, recruitment, office assistant, communications, public relations and marketing practices. • Knowledge of OSHA and Fair Housing laws and regulations. • Yardi property management packages • Property Solutions knowledge • Microsoft Office Suite • Demonstrated successful experience writing press releases, making presentations and negotiating with media. • Experience overseeing the design and production of print materials and publications. • Ability to write informational memorandums, and professional marketing and training materials.
Job Qualifications:
See job description. Must be able to work in Coralville office with hours between Monday - Friday 8am - 5pm. This internship will start approximately 4/28/14 (or later) and end by 8/8/14.